Climate Visuals Photography Award – Terms and Conditions & Guidance for submitting photos

The photographer must be both the author and copyright holder of the pictures submitted.

If submitting on behalf of a photographer through agency or professional affiliation, please ensure you have written permission from the copyright holder and can ensure both their compliance and have written acceptance of the below terms.

The photographer must be aged 18 years or over on date of competition entry.

The deadline for competition entry, shortlisting and awards as published is absolute. Climate Outreach may extend or delay dates for operational reasons.

There is no age restrictions on photographs submitted, however historic imagery may rate poorly against the judging criteria compared to contemporary imagery submitted.

Photographs can be submitted whether or not they have been published editorially, personally or on social media.  Photographers should be aware that unpublished pictures may have their media exclusivity affected by entering this competition.

All photographs must be accompanied by an accurate caption with all required fields completed.

Entries will only be accepted by the linked Cognito Form and Upload Process.

Only single exposure and single frame photographs will be accepted.  Single photographs from larger photographic stories may be submitted but will be judged on their single merit alone.

A maximum of 5 photographs can be submitted to the competition.  However, they will be scored individually against our judging criteria.  All photographs submitted will be randomised as single images amongst all other entries and entrants before judging.

Photographs must be uploaded at their original picture size in Jpeg format at quality Q10 or Q12 without having been reduced or enlarged in scale. Images must be provided as sRGB, Adobe or Greyscale 2.2 profiles.

Photographs submitted must be submitted with the following filename template and uploaded to ensure that the photograph corresponds with the caption submitted.

SURNAME_FIRSTNAME_X.jpg       SURNAME_FIRSTNAME_X.jpeg

Photographs or scenes captured must not have been manipulated in scene, camera or processing. Images processed from RAW files or colour corrected in imaging software must have only minor changes to exposure, contrast, hue, density, saturation and a minor crop applied.

The content of a photograph must not be altered by adding, rearranging, reversing, distorting or removing people and/or objects, including watermarks,  from within the frame by use of physical or digital image manipulation. Images may however have a standard rectangular,  square or rotational crop applied.

Climate Outreach reserves the right to request further information, identity confirmation, digital data, RAW files, metadata, camera information, location information, caption information and/or other such information to confirm that photographs or entrants do not breach the competition rules of integrity or manipulation.

Copyright holders retain copyright of their work.  All entrants grant Climate Outreach a non-exclusive license to use the photographs  in a non-public database for research and competition activities.

For shortlisted photographs, copyright holders grant Climate Outreach unlimited non-exclusive use of high-resolution pictures for activities in all media, including social media, online, print in relation to the competition. Furthermore  granting unlimited non-exclusive use of pictures in associated exhibition, social media  and all promotional and educational activities in context of the competition, Climate Outreach and Climate Visuals, without any compensation being due.

By entering the competition, the short-listed applicants and winners agree to participate in such promotional activity and material as Climate Outreach reasonably require.

Climate Outreach reserves the right to disqualify entrants who are suspected of breaching the competition rules or fail to provide supplementary information for verification  in a timely manner.

Copyright holders represent and warrant that submission of the photographs does not breach any law, and further that no third party can hold any claims or any objections regarding the rights granted to Climate Outreach regarding usage or licensing of photography. The copyright holders will hold Climate Outreach harmless of any claims from third parties related hereto.

For more information on what constitutes acceptable and unacceptable image manipulation in professional photography please refer to the guidelines as published and defined by the expertise of World Press Photo Foundation.

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